Students must be registered in dissertation (or dissertation extension if they have already completed all regular dissertation sequence courses), during the term in which they achieve dissertation clearance. Dissertation clearance means not only successful defense, but completion of any required revisions and submission of the dissertation in its final form to the University library.
- CONTACT ACADEMIC & ADMINISTRATIVE SUPPORT SERVICES for an informational meeting. Review any questions about your program's or university's requirements for completing the dissertation clearance process. Ensure you are meeting deadlines relevant to DEX and related fees.
- FINAL ORALS: successfully complete the final orals for your dissertation and make all edits requested by your committee.
- FORMAT your final draft: follow both APA and Alliant's style guidelines. See "Formatting - 6th Ed. APA Guidelines" and "Formatting Manual & Forms" tabs above.
If you need an editor to help with formatting or writing, see the "Editors" tab above for recommendations.
- LIBRARY DISSERTATION CLEARANCE FORM: obtain program director, chair, and committee member approval of the revised document in writing on the "Library Dissertation/Doctoral Project Clearance Form." See "Formatting Manual & Forms" tab above.
Note that ‘Section 1’ of the Library Dissertation/Doctoral Project Clearance Form’ must be signed by the dissertation/doctoral project committee and the Program Director after all final edits have been made and approved. Committee signatures on this form indicate that the student has successfully defended the dissertation and that the final written dissertation/doctoral project as submitted to the library is acceptable in content and format. The Program Director signature indicates that the student has successfully completed all program requirements related to the dissertation (e.g., submitted departmental forms or any supplemental documentation the program requires for the dissertation/doctoral project).
- CATALOGING FORM: Complete the "Alliant Library Dissertation/Doctoral Project Cataloging Form," found under the "Formatting Manual & Forms" tab above.
- CONTACT THE LIBRARY: Phone or send an email to the person listed under "Who to Contact" on the right side of this page to schedule a preclearance meeting. Schedule this appointment at least seven business days in advance. When you meet with the dissertation clearance representative, bring the following two items:
- SUBMIT: After this meeting, you can then upload an electronic (pdf) copy of the manuscript to ProQuest. See "Submitting to ProQuest ETD" tab above.
a) As soon as you upload, library staff is notified that your
dissertation is ready for review. This review does not
b) Within three business days of your submission, you
will receive e-mail notification of revisions you need to
make, if necessary. Make the changes and re-upload.
Repeat until all necessary revisions have been made
and the library approves the format.
c) If this three-day period must be extended due to
unusual circumstances, the DCR will notify the
student about when he or she can expect feedback.
d) The student repeats this process until the document is
acceptable. Allow three business days for review of
any revised, reuploaded version of the manuscript.
The time frame for completing the entire clearance
process will vary depending on the time of year (e.g.,
allow more time as graduation or other due dates
approach), the extensiveness of problems,
responsiveness of the student to initial feedback, etc.
- ACCEPTANCE! Once the manuscript has been accepted, The DCR officially verifies that the electronic version has been uploaded to ProQuest and cleared. Library DCR completes ‘Section 3’ of the Library Dissertation/Doctoral Clearance Form and sends the form to the Registrar, retains a copy, and e-mails a copy to the student, the dissertation chair, the Academic Affairs Staff member associated with the Program, and the student’s Program Director..
- PUBLICATION! The Library DCR approves and delivers the electronic copy of manuscript to UMI/ProQuest.
Many scholarly publishers now assign an alpha-numeric code called a DOI (Digital Object Identifier) to journal articles and other documents. APA guidelines for citing electronic resources include this number in the citation whenever possible. The DOI can generally be found on the first page of scholarly journal articles as well as in the database record for that article.
If the DOI does not appear on the article or in the database record, it may be found by entering citation information into the free DOI Lookup on CrossRef.org.
To determine DOIs for an entire reference list, copy & paste the entire list here: Cross/Ref Simple Text Query.
A DOI can be searched or verified by entering the DOI number here: Cross/Ref DOI Resolver.
Materials originally published prior to the Internet, but now available online, may not have a DOI. Use this DOI Flow Chart created by APA to help you decide what information you need to include if you cannot find a DOI.